1. Review our grantmaking goals to make sure your project aligns with our work. In particular, please note that projects that are not open source and open access are not eligible.
2. Make sure your organization is eligible for a grant. Eligible organizations include:
• US-based 501(c)(3) public charities, government agencies, schools, and universities
• International charities, nonprofits, schools, and universities
• Radio clubs and groups who are NOT nonprofits may be eligible if they work with a nonprofit fiscal sponsor. Fiscal sponsors must be 501(c)(3)’s, local government organizations, universities, or schools. ARDC usually cannot find a fiscal sponsor for you, so reaching out to other clubs in your region may be your best bet.
• Individuals are only eligible to apply if they work with a nonprofit fiscal sponsor.
• US-based and international for-profit businesses are currently not eligible for ARDC grants.
3. Review our application questions. You may fill out these questions in our online application form or upload a PDF file. Skip any questions irrelevant to your work. We accept applications in the English language.

Important notes

• If your organization is a 501(c)(3) public charity, please consider whether or not your organization will meet the public support test after you receive an ARDC grant. We cannot offer legal advice on this matter, but we suggest that you consult with an attorney or CPA to ensure that you will meet this requirement. For more information on the public support test, go to Understanding the 501(c)(3) Public Support Test.
• Proposals may be sent to outside experts for peer review when there is not sufficient expertise on our review committee to assess a proposal.
• If you would like to get feedback on your project before putting together a full proposal, you can send an email summarizing your idea or schedule a time to talk with staff by contacting giving@ardc.net. This may help avoid spending time on a full application that would not be considered.

We want you to be thorough, but please keep your application brief.

Include letters of support from any organizations that you’ll be partnering with, such as schools, government agencies, or nonprofit organizations. You are encouraged to include letters of support from experts who endorse your project or groups in your community who will benefit from your project.

As you write your proposal, keep in mind that the review committee will use the following criteria to evaluate your application:

• Advances our vision and meets ARDC’s strategic goals. Be sure to review our goals on learning, experimenting, and doing. Your project should speak to one or more of these. Some project types may be given priority for funding, but we support a wide range of work that advances our goals.
• Clear mission/objective. Be clear about what you intend to accomplish and why. It should be clear how success will be measured, what the impact of the project will be, and why the project is needed.
• Budget. Your project’s budget should be appropriate for the results you want to achieve. For example, we don’t want projects to choose cheap equipment just to save money if that equipment is more likely to fail, but we don’t want to see unusually expensive equipment without explanation for why it is needed. Similarly, use volunteer labor when appropriate, and hire professionals if you don’t have adequate experience on your volunteer team.
• Project Design. Successful projects must have a clear design plan that outlines the steps you will take to accomplish your goals. The work schedule should be reasonable, and enough detail should be provided to show our reviewers that your team knows how to do the work and that your plan is viable. Lack of detail in the project plan is the most common reason applications are rejected.
• Reach and impact. When possible, estimate how many people you are hoping to reach if you are successful. Big projects should reach many people and have a correspondingly big impact. At the same time, smaller projects that have a big impact on a smaller group of people, especially in underserved areas, are also looked on favorably. Impact should be measurable and specific. For research projects, impact may include how the work contributes to their field. Development projects are judged based on their adoptability, usability, and community contribution.
• Sustainability. When appropriate, tell us how the project’s outcomes will be maintained and continue to have an impact beyond the lifetime of the grant.
• Community support. Your project should have community support. This can be in the form of financial support, donated equipment, or volunteer time. If a project supports or becomes part of school, city, county, or state infrastructure, it is important that those applications include letters of support from those organizations.
• Geographic area. Preference will be given to projects that will serve areas not currently receiving ARDC grants, such as projects outside the U.S., and projects serving low-income areas.
• Service to under-represented communities. Projects that serve under-represented communities in amateur radio or technical fields, such as youth, women, BIPOC, and countries outside of the United States, are encouraged. Projects that introduce new audiences to amateur radio, such as those in makerspaces, are encouraged.
• That something special. In the spirit of innovation and flexibility, we may fund exceptional projects that don’t perfectly align with stated criteria or categories.

In general, please note that the larger the project, the more detailed information we may need in your application and subsequent reports.

If it’s your first time writing a grant, the video How to Write a Grant Proposal Step-by-Step may help.

• You can disregard the recommended page lengths and sections mentioned in this video under “What Goes in a Grant Proposal.” Instead, focus on answering the questions on our application. You can make your answers as long or as short as you need to fully explain your idea.
• You can also skip listening to the information in this video after the 21:45 mark.

Your budget proposal is a best guess at what you will need to carry out the project. It’s okay if the price of coax changes or if you decide to buy a different piece of equipment later on. For now, be as specific as you can be.

Group small things together like “building supplies: screws, paint, tape, etc. – $200.” Avoid grouping major expenses like “New Ham Shack $30,000.” Separate out any costs for materials, labor, and any other fees that might be included, such as permitting.

You can submit your budget in any format, though spreadsheets are preferred. Your budget may include:

• Personnel. This includes salaries and benefits for individuals working on the project (unless everyone is a volunteer). Include an estimate of how much time you expect these individuals will work on this project.
• Supplies and equipment. List the supplies and equipment that you will need for the project. Don’t forget about shipping costs, taxes, and any fees. It’s okay to round up slightly to give yourself room for these costs. Be specific about any radio equipment or big-ticket items that you want to buy.
• Travel. Include any travel costs that are directly related to the project.
• Marketing. Include costs for marketing materials that are directly related to the project. For example, include the cost of printing flyers or purchasing social media ads to advertise a class.
• Other costs. List other costs that are directly related to your project, such as costs for building permits, if needed.
• Indirect costs/contingency. You may include up to 20% for indirect costs, such as phone, internet, rent, accountants, software, bank fees, human resources, lawyers, small supplies, contingency for unexpected project costs, and anything else that can be hard to itemize. You can use these funds for any additional overhead costs. If your organization’s indirect cost rate is more than 20%, we ask that you cost-share any indirect amount over 20% to allow us to maximize the funds we can distribute to others.
• Other funds that are available for this project. Tell us about funds from other donors who are supporting this project and any money already set aside for this project. It’s okay if ARDC is the only funder, but it can be a bonus to know if other funders or people in your community are willing to invest in your project, especially if it’s a big one. If you are approaching other funders to request donations but have not heard back yet, please note that as well.

Your budget should not include:

• Funds for lobbying. Advocacy work is okay, but trying to specifically influence elected officials to vote in a particular way is something we cannot legally fund. See the National Council of Nonprofits’ Advocacy vs. Lobbying for more details.

If it’s your first time creating a grant budget, Writing a Budget for a Grant Proposal has many good tips on what to include (and what not to include) in your budget.

• Utah State University Get Away Special Student Satellite Team
• California Polytechnic State University
• Voice of Idaho Amateur Radio Club

ARDC occasionally sponsors events, such as GNU Radio Conference and the Ham Radio Village at DEFCON. Sponsorships do not require a grant application. For more information on sponsorships, email us at contact@ardc.net.

A full list of our sponsorships can be found here: https://www.ardc.net/apply/sponsorships/.

A pre-application meeting is not necessary to apply for a grant, but if you have questions, you may email us at giving@ardc.net to set up a time to talk. Our staff can answer questions about our process or give you advice on if we think a proposal for your project is likely to be successful before you begin.

To learn about our reporting requirements and what happens after you receive a grant, click here.